Bluebeam Revu Home-Use License?

We’re often asked about a home-use license for Bluebeam Revu.  While Bluebeam’s licensing is very clear – one device, one license – you can help yourself by learning about Bluebeam Studio Sessions.  This is not a cost option, every license of Revu has access to Studio Sessions – so it will only cost you the time to read this blog post and set it up.

What is a Studio Session?

A Bluebeam Studio Session is a cloud-based collaborative workspace where multiple people can participate in marking up documents.  But you don’t have to invite other users – you can keep it for yourself and use it from wherever you chose to work.

But if I can’t install my license on more than one device, how to I work from another computer?  Well, once a trial version of Revu expires, it becomes a viewer, and all the editing capabilities are disabled.  However, you can use is to join a Studio Session – which enables the markup tools!

So your workflow would be:  Install and license Revu on your “main” computer.  Set up a Studio Session.  Install a trial copy of Revu on the less-used device(s) and join the Studio Session.

Studio Sessions are useful for many reasons – primarily collaborating on documents with stakeholders, but they also have these hidden uses.  We recently had a customer say he uses them all the time because the battery on his laptop was unreliable and shut the computer down frequently without warning.  Having his work instantly saved online in the Session meant he never lost any work – it was all there when he logged back into the session.

How to set up a Studio Session

  1. Select a Session host country.  (Bluebeam added Australia earlier this year (2020).  Data residency is an important issue many, including government projects and larger organisations.  Note that the account you create in the next step is only for the country selected in this step.  We’ve noticed better performance using the Australian data centre, so chose wisely!)
  2. Create an account if you don’t already have one.  It’s is free, and only takes a minute.
  3. Create a Session.  The Session will have a 9-digit ID number, and this is all you need to join it from elsewhere.
  4. Launch your trial (or expired trial) copy of Revu at home.
  5. Sign in
  6. Join the session

Some Studio Session facts:

  • Where is “the cloud”?  US, UK, and Australia (Australia was added at the launch of Revu 20)
  • How many people (participants) can join a Session? 500
  • How many files can you upload? 5,000
  • What file formats are supported? PDF
  • Is there a file-size limitation? 1GB each
  • Is there a limit on markups? 10Mb (on each document)
  • Is there a limit to online storage? No
  • Can I manage the access rights of participants? Yes
  • Can I get notifications about file and participant activity? Yes
  • Do all participants need a license of Revu? No

There are two parts to Bluebeam Studio:  Sessions, and Projects.
I’ll post an overview of Studio Projects next month.

If you would like a hand setting up a Studio Session, or you’d like us to teach your team(s) how to participate in one, we can arrange some custom training for you – contact us here.

If you found this blog post useful, please share it, and let us know what else you’d like us to discuss in future posts.

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